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Privacy Statement

Privacy Notice Parents and Pupils- Data Protection Act 1998

We collect, use and store information about our pupils and may receive information about them from your previous school. This information helps us:

  • support our pupils’ teaching and learning;
  • follow and report on our pupils‟ progress;
  • provide the right care and support for our pupils; and
  • understand how well our school is doing as a whole.

The information we keep includes contact details; assessment marks and results; attendance records; other information such as ethnic group or religion; special educational needs; and any relevant medical information.

We are required (under the Data Protection Act) to take care of all information and we take this responsibility seriously. We will not give information about you to anyone outside the school without your consent unless the law and our rules permit it. We are required by law to pass some of your information to the Local Authority (LA), and the Department for Education (DfE).

Safeguarding and confidentiality

There will be instances where the schools deems it necessary to share data with local safeguarding authorities or the police where the child is considered at risk from harm, neglect or abuse. This may be carried out without consent if the circumstances justify it – where it is in the substantial public interest, and necessary for the purpose of:

  • Protecting an individual from neglect or physical, mental or emotional harm; or
  • Protecting the physical, mental or emotional well-being of an individual

The possibility of obtaining consent from an individual will be considered, but if in the circumstances the consent cannot be given, or the data controller cannot reasonably be expected to obtain it – notably because obtaining it would prejudice the safeguarding purpose (i.e. the protection of the individual) – then the data will be shared.


By completing a school admission form, completing data collection forms or by voluntarily providing the school with contact information, you are consenting to the school holding this data and using it for direct communication purposes only (between school and yourself). You have the right to withdraw this consent at any time.

If you want to see a copy of the information we hold and share about you, then please contact the school.

If you want more information about how the LA stores and uses this data, please contact:

Management Information Services, Medway Council, Gun Wharf, Dock Road, Chatham, Kent, ME4

For more information about how the DfE stores and uses this data, you can visit the following website:

Please contact the DfE if you would like a printed copy of the information:

Public Communications Unit, Department for Education, Sanctuary Buildings, Great Smith Street, London, SW1P 3BT: Tel: 0370 000 2288